For universities, residence life, and university apartments
Room condition records that are fair to students and the school.
Damage charges at check-out are a common source of student appeals and frustration. MoveGuard gives every student and your housing team the same sealed, dated record of what each room looked like at check-in, so questions are settled with facts instead of disputes.
Step 1
Paste your room list
Copy room, student name, and email from your housing spreadsheet. MoveGuard creates the rooms and a private link for each student.
Step 2
Students document their room
A guided, room-by-room walkthrough on their phone, with example shots. No app to install. It takes minutes, and students keep their own copy.
Step 3
You receive sealed records
Each record arrives in your workspace, time-stamped and tamper-evident. Staff can agree or flag each area, and the record itself never changes.
Step 4
Check-out and charges
At check-out, compare against the check-in record and itemize any charges against the sealed photos, so appeals start from the same facts.
Fair to everyone involved
Students
A clear record of the room they moved into, so they aren’t charged for something that was already there.
Your housing team
Consistent, time-stamped documentation for every room, and charges backed by evidence that holds up in an appeal.
The university
Fewer escalations and a process students see as fair. For off-campus renters, a free tool your office can recommend.
Student privacy
Your team sees only the records requested through your workspace. Photo location data is removed from packets and previews, nothing is sold, and students can export or delete their own data. If your institution has data-protection requirements for vendors, ask us during the pilot.
Start with one residence hall
Pilots start small: one hall or apartment building for a check-in and check-out cycle. Tell us a little about your housing and we’ll set it up with you.